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What can you do with yuuvis® RAD? Ensure compliance and reduce costs through digital archivingArchiving Solutions
Reduce risk and costs
The tax audit is rapidly approaching, and you’re unsure whether all documents have been properly archived. With digital archiving, you can get rid of your paperwork. You’ll be able to easily keep track of business activities and meet governmental or industry standards. All document accesses and changes are tracked, allowing you to prove proper information handling through detailed audit tracking and reports. Centralized information governance reduces the cost of information management while also lowering the risk of fines for noncompliance.
- Founded in 1828
- Department stores and home improvement stores in four countries
- 18,500 employees
Quick start thanks to gradual migration
Globus is a German company with a long tradition in the field of DIY stores and specialized trade. Globus was founded in 1828 and is nowadays present with over 144 stores in Germany alone with additional stores in Luxembourg, the Czech Republic and Russia.
With yuuvis® RAD, Globus is replacing its old archive – combined with an extremely extensive data migration. In order to realize the advantages of yuuvis® RAD quickly, Globus and OPTIMAL SYSTEMS have decided on a gradual migration. This means: While individual stores are already working with the new data archive, the migration of the old system continues in the background. Within this yuuvis® RAD use case, 200 million full-text documents from the archive can be searched in less than 3 seconds.
Project result: The first store went online after one month. The deployment of yuuvis® RAD in all stores was completed after only six months.
- 1,500 employees
- 30,000 articles in range
- 20 locations worldwide
- Founded in 1947
Integration with legacy systems
for compliant archiving
Meffert AG is one of the leading manufacturers of paints, varnishes, and stains in Europe. It’s a globally active company and requires a content services framework that provides support for different languages and character sets.
Meffert chose yuuvis® RAD in 2017 thanks to its flexibility, scalability and the REST API, which was crucial for integrating with the existing IT infrastructure. They created a solution for invoicing, compliant email archiving, and managing business partner records.
- 1,300 employees
- 35,000 articles in range
- 100,000 tons annual production
- Founded in 1857
FileNet replacement
& audit-proof archive
Simona AG supplies semi-finished plastic products to a broad range of industries, with a specialty in ensuring safety for chemical apparatus and plant engineering.
As a 150 year-old business, Simona had legacy systems in place when they started talking to OPTIMAL SYSTEMS about yuuvis® RAD. They were looking to modernize their systems and needed both an audit-proof archive and a 360° view of customer and supplier information.
They found the solution they needed in yuuvis® RAD and were able to migrate an old archive comprised of 15 million documents, as well as replace their FileNet customer, supplier, and contract records system.
With their new archive and 360° view of customer and supplier information, they also added yuuvis® RAD capture scan to replace an existing application in the mailroom and integrated with SAP®.
- Founded in 2011
- More than 600 employees
- Nine departments
Interface to cloud-based ERP system
Labor Berlin – Charité Vivantes GmbH is a joint subsidiary of Vivantes – Netzwerk für Gesundheit GmbH and Charité – Universitätsmedizin Berlin founded on 01 January 2011. More than 60 million laboratory analyses are carried out annually by over 600 employees at thirteen locations. Europe’s largest hospital laboratory combines nine specialist areas under one roof. In 2020, Labor Berlin was named one of Germany’s Top 100 most innovative medium-sized companies for the third time in a row.
Labor Berlin has been using yuuvis® RAD since 2018 and relies on the diverse possibilities offered by this system through its connection to “SAP Business ByDesign” for the legally compliant archiving of incoming invoices. When archiving incoming invoices, yuuvis® RAD actively connects to the SAP Business ByDesign system cyclically via a web service interface and retrieves the most current incoming invoices.
At Labor Berlin, in addition to the current incoming invoices, the incoming invoices posted in the Business ByDesign system since the beginning of 2017 were also archived.
More use cases
Capture
Efficiently digitize paper documents to keep knowledge and data safe and easily available
Content Management
Digitize, organize and secure knowledge across your organization for better efficiency and compliance
Workflows Workflows help to automate and speed up time-consuming processes that slow you down.Make working together more enjoyable
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Better efficiency,
better use of your time
Business processes are often lengthy, difficult to track, and prone to error. The manual effort can be reduced with automated workflows, freeing up more time for important tasks. yuuvis® RAD simplifies the creation of workflows for a wide range of tasks while also allowing for flexible customization.
Collaborate more effectively
No more endless email threads. No comparing of document versions. Shared editing processes make it easier to collaborate with others. This way, you’ll always know who’s working on the document and what its status is. Comments and changes are saved in the document history, making the editing process transparent for everyone.
Infographic
Invoice processing
Infographic
Vacation request
yuuvis® RAD for AdministratorsGet your system up and running in no time
Here’s how yuuvis® RAD can help
Data modeling with no-code tools
Deploy end-user applications in a fraction of the time and at a lower cost compared to traditional tools. Less code means fewer potential errors and easier maintenance.
User management
You can configure the organizational structure in yuuvis® RAD to accurately reflect your company’s organizational and staff structure. Roles and rights are part of the yuuvis® RAD security system. In yuuvis® RAD, user rights for accessing data, functions, and applications are organized into roles based on the employees’ areas of tasks and responsibilities. As a result, users with similar tasks and responsibilities have the same rights in the system.
Health monitoring
The microservices stack provides comprehensive integration of maintenance, load balancing, failover and health check into data center management and monitoring tools. yuuvis® RAD metrics-manager is an optional extension to yuuvis® RAD that is used to consolidate logs, gain a perspective view of the data, present the results in a visually understandable manner, configure e-mail notifications for critical states and errors, and optimize processes on this basis.
Templates
Templates provide best practice solutions and a great starting point for own applications.
Best suited for medium-sized companies
Applications implemented with yuuvis® RAD scale even in medium-sized, globally distributed company networks thanks to the modern microservices stack and the responsive web client (Angular/HTML5).
See what you can do with yuuvis® RAD
Capture
Efficiently digitize paper documents to keep knowledge and data safe and easily available
Content Management
Digitize, organize and secure knowledge across your organization for better efficiency and compliance
Archiving Solutions
Ensure compliance and reduce costs through digital archiving
yuuvis® RAD Your starting point for all information and services related to yuuvis® RADSupport and Services
Get your document management ready for the future
Contact us and request a quote.
Get started with examples, tutorials, comprehensive documentation and a great community.
Build your system using just the components you need.
Enjoy peace of mind.
Knowledge Center for yuuvis® RAD
yuuvis® RAD is a comprehensive framework for rapid application development (RAD) in the ECM-EIM context (Enterprise Content and Information Management). Check out our technical whitepaper, case studies, information sheets and videos.
Would you like to learn more about yuuvis® RAD?
Our technical whitepaper offers insights about:
- Open standards
- Microservices architecture
- Framework concept
- Overview of services
- Modeling and customization tools
- Microsoft integration
Who is using yuuvis® RAD? – our Case Studies
Globus
Quick start thanks to gradual migration
Jack Wolfskin
Central workflow system and document archive
Simona
FileNet replacement and audit-proof archive
Meffert
Centralized applicant management across multiple sites and companies
Sika
Enterprise Document Management System for 25,000 employees
Product informations, flyers and declaration of conformity
Enhance SAP with a digital customer file
yuuvis® RAD enables seamless connection to SAP
Manage digital files in yuuvis® RAD conveniently from SAP
yuuvis® RAD 6.0
yuuvis® RAD 7.x
Safety standards for yuuvis® RAD (Version 4.0)
Videos and Webcasts
yuuvis® RAD – a powerful tool to manage your content
yuuvis® RAD by OPTIMAL SYSTEMS helps you build custom content applications in-house – quickly, cost-effectively, and adapted to the individual needs of your teams or your clients. The Rapid Application Development tool is a flexible platform based on latest technology and offers faster project implementation compared to traditional ECMs.
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Customers about yuuvis® RAD
Lufthansa Industry Solutions came across yuuvis® RAD in the course of a tender.
The modern technology stack and the REST API of yuuvis® RAD are highly appreciated by the independent consulting company. See what they are planning next with our highly scalable content services tool.
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Always at your service
That’s yuuvis® RAD
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More than just beautiful
How to make the yuuvis® RAD webclient your personal cockpit
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Who, how, what
How to model objects and user roles in yuuvis® RAD designer
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Workflows
How to automate routine tasks with yuuvis® RAD
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Custom functions
How to extend yuuvis® RAD
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Webcast yuuvis® RAD
Application Customizing
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Presentation
Content and Process Management with yuuvis® RAD
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Presentation
Retention Management with yuuvis® RAD
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Presentation
SAP closely connected with yuuvis® RAD
Infographics
Workflow
Vacation request
Workflow
Invoice processing
yuuvis® RAD for DevelopersCreate custom functions to make teams and clients happy
Here’s how yuuvis® RAD can help
Open technology
- yuuvis® RAD is based on open standard technologies, which minimizes the learning curve.
- All server-side components are Java-based and implement a clean, scalable and lightweight microservices architecture.
- This is orchestrated by Spring Cloud Netflix.
- Communication and protocol are based on HTTP(S).
- The web client is a 100% HTML5 Angular (type script) application.
- The server-side API is purely REST based.
- The various customizing options are also based entirely on open standards.
Open standards
Nothing in yuuvis® RAD is proprietary. It therefore offers the fastest and most secure architecture available today. The strict application of the latest standards provides instant access to the largest network of software experts in the world.
Microservices
The microservices stack offers comprehensive integration of maintenance, load balancing, failover and health check into the management and monitoring tools of data centers. yuuvis® RAD serves both the S3 interface, the de facto standard for data storage, and OAuth 2.0 for standardized, secure API authorization for desktop, web and mobile applications.
Data center friendly
Thanks to the web client, the rollout on end-user workstations is simple and straightforward, without any local installation effort. The HTTP(S) protocol between the web client and the server fully complies with standard firewall technologies.
See what you can do with yuuvis® RAD
Capture
Efficiently digitize paper documents to keep knowledge and data safe and easily available
Content Management
Digitize, organize and secure knowledge across your organization for better efficiency and compliance
Archiving Solutions
Ensure compliance and reduce costs through digital archiving
yuuvis® RAD for UsersMore time for important tasks and better collaboration
Here’s how yuuvis® RAD can help
Single source of truth and the power of workflows
You know exactly where to look for the information you need. The appealing and easy-to-use web client simplifies working with documents and other content. Processes are more effective, faster and better organized than ever.
Search powered by metadata and full text indexing
Metadata is data that describes the properties and values of a business object in yuuvis® RAD. Via this metadata, business objects can be stored, retrieved, and identified securely and quickly in the yuuvis® RAD classification system.
When you search for a document, you have different options:
- The global search looks for the search term in an object’s metadata or the text of a document file.
- You search using search parameters in the specific metadata fields of an object type. You can find business objects in this way if you know how they are indexed.
- You search for business objects by using properties that the yuuvis® RAD client saves to business objects automatically, such as creation date, modification date, creator, editor, and so on.
Integrations with MS Office and Outlook
The yuuvis® RAD client is compatible with Microsoft Office applications and Outlook. For example, newly created Office documents can be saved directly into yuuvis® RAD via the yuuvis® RAD Office Add-In. Documents created in yuuvis® RAD can be opened directly in Office applications with a mouse click using the yuuvis® RAD agent and the yuuvis® RAD Office Add-In, and they can be saved and checked in again directly in yuuvis® RAD when closed.
History makes document editing transparent
The version history of a document keeps track of any changes. This makes it clear who is in charge and what changes have been made. The result is full transparency for users at the time of editing as well as long-term compliance with regulations.
See what you can do with yuuvis® RAD
Capture
Efficiently digitize paper documents to keep knowledge and data safe and easily available
Content Management
Digitize, organize and secure knowledge across your organization for better efficiency and compliance
Archiving Solutions
Ensure compliance and reduce costs through digital archiving
Customizing Boost efficiency and ease of use with a tool that is tailored to your processes.Make the application your own
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Responsive web client
One for all: The responsive web client based on HTML5 and TypeScript (Angular) works on any device. Start with the included web client, extend it, or create your own if desired. Despite the easy rollout, deep integration with desktop applications (such as Microsoft Office) is possible.
Form customizing with JavaScript
Get a sense of how simple it is to create new applications using the yuuvis® RAD designer, our primary modeling tool. See how simple and quick it is to script a form. How microservices support the lean system. And how you can create a custom client and custom actions in a fraction of the time and with less code.
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Build your own client
Sometimes the requirements are so specific that a few plugins are not enough. This is where greater flexibility is needed. With the well-defined REST API, you can build custom applications – from your own web client to your own business logic.
Add business logic with custom microservices
Thanks to the modular microservices architecture you can easily extend yuuvis® RAD’s functionality. Simply write your own business logic and add it to the system as a new microservice. This is a powerful way of creating just the application you need.
Integration into the system landscape
yuuvis® RAD was created with the API-first philosophy in mind. The open architecture and comprehensively documented REST API allow for easy integration into existing system landscapes and quick connection of third-party applications.
yuuvis® RAD designer The yuuvis® RAD designer helps to create, edit and manage your projects.Model objects and user roles
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Data modeling with the schema
The schema defines the objects that your application works with. It is made up of metadata attributes and object types that categorize your documents. By categorizing and attributing your documents in this way, you add a new layer of information to your content. This allows for extremely precise search and fast access to the content you need. yuuvis® RAD designer provides a convenient and clear tool for creating and editing your schema.
Easy-to-use form editor
Model responsive, automatically adapting data forms in a snap. Instead of tediously defining form elements on the screen, yuuvis® RAD designer includes an editor for modeling form element logical dependencies (groups, compositions). The system will automatically provide the perfect layout and alignment. You don’t need a UX expert. This allows for quick and easy customization, resulting in forms with a highly professional look and feel.
Roles and rights
To ensure that everyone has access to the information they need, access rights are assigned via user roles. The role model maps the hierarchical organizational structures of your company. Authorizations are inherited through the organizational structure. Depending on which organizational unit an employee belongs to, they automatically have the corresponding rights to edit objects and workflows.
Efficient processes
yuuvis® RAD designer features a graphical editor for modeling workflows and business processes. A process is made up of a series of interconnected activities and steps. You can define workflows for different processes, e.g. document reviews or vacation requests.
