OPTIMAL SYSTEMS GmbH
Address: Cicerostr. 26
10709 Berlin
Phone.: +49 30 895708-0
Fax: +49 30 895708-888
Email (general contact adress): contact@optimal-systems.com
Email (regarding commissioned data processing): cdp(at)optimal-systems.com
Email (for tender documents): tenders@optimal-systems.com
HRB 38 560 Amtsgericht Charlottenburg
USt-IdNr.: DE 136 722 551
Managing Director (Geschäftsführer): Gregor Wolf
Hironori Ando, Tateki Kuri, Hirofumi Nishino, Takuya Marubayashi, Christopher Rheidt
You may request that we inform you about your personal data. You may request, that we correct or delete your personal data. You may request that we limit or restrict the processing of your personal data. You may request that we limit or restrict transferring or sharing your personal data.
Please send your request to cdp@optimal-systems.com.
You can revoke your consent at any time. Please contact cdp@optimal-systems.com in these cases.
You have the right to object to the processing of your personal data based on Article 6(1)(f) GDPR at any time for reasons arising from your particular situation (Article 21(1) GDPR). Insofar as we process your personal data pursuant to Article 6(1)(f) GDPR for direct advertising purposes, you shall have the right to object at any time without stating reasons (Article 21(2) GDPR).
You can object to receiving advertising, information, and offers from us at any time for free, and/or revoke your consent. Simply send a message to this effect to contact@optimal-systems.com or click the ‘Unsubscribe’ link in our e-mails.
You may submit an appeal to the relevant data protection supervisory authority, the Berliner Beauftragte für Datenschutz und Informationsfreiheit (Berlin Commissioner for Data Protection and Freedom of Information), Friedrichstrasse 219, 10969 Berlin, Germany.
The following information relates to our handling of your personal data, which we shall process for the purposes of contract initiation and contract implementation and/or direct advertising purposes.
It shall not apply if the processing of personal data is the subject of the contract and/or service (i.e., if we perform (remote) maintenance work, hosting, SaaS, or consulting services for you, and have access to your data in doing so and where necessary). In this case, we will conclude an order processing agreement with you.
It shall not apply if the processing of personal data is the subject of yuuvis® Ultimate services.
In this case, the yuuvis Ultimate Data Privacy Policy applies, and under GDPR legislation, the yuuvis®Ultimate GDPR Compliant Commissioned Processing of Personal Data.
They only apply to the legal area of the DSGVO / GDPR.
The legal basis for the processing of personal data for precontractual and contractual purposes is Article 6(1)(b) GDPR. This shall apply in each case to processing that takes place within the framework of a contract between you and our company, or between your employer and our company. In particular, professional contact details, correspondence, contractual, and payment data are processed in this context. Data processing shall include in particular contract initiation, contract processing / implementation, support, billing, and debt collection.
We shall also process your data in order to safeguard our legitimate interests and those of third parties (Article 6(1)(f) GDPR). This may be necessary, in particular, for the purposes of:
We process your contact data (e.g., name, company, professional address, e-mail address, and telephone number, and your position at the company, where applicable) for marketing purposes, as well as your interests and/or requirements for our products and services, where applicable. In general, we shall receive this data directly from you (i.e., as part of a contract, through contacts at trade fairs or events). If we have not received data directly from you, this data will come from publicly available sources (e.g., classified directories, the Internet, etc.)
We process this data for direct advertising purposes on the basis of our legitimate interests pursuant to Article 6(1)(f) GDPR, i.e., to submit current offers by post, e-mail, or telephone, according to your interests and requirements. Provided that we have obtained your consent, the legal
basis shall be Article 6(1)(a) GDPR.
You can object to receiving advertising, information, and offers from us at any time for free, and/or revoke your consent. Simply send a message to this effect to contact@optimal-systems.com or click the ‘Unsubscribe’ link in our e-mails
Within our organization, only individuals and entities that need it to perform their duties for the aforementioned purposes receive personal data. We also have to transfer data to external third parties and use external service providers within the context of our work. In particular, we may provide your personal data to the following recipients and categories of recipients:
In doing so, we shall also comply with all data protection
regulations and obligate our service providers, if necessary.
If we transfer personal data to service providers outside the European Union (EU), the transfer will only take place to the extent permitted by applicable German law and the regulations of the European Union (http://ec.europa.eu/justice/data-protection/internationaltransfers/transfer/index_en.htm).
We will delete your personal data as soon as it is no longer required for the aforementioned purposes. It may happen that personal data is kept for the time in which claims may be asserted against or by our company (statutory limitation period of three or up to 30 years). In addition, we shall store your personal data if we are legally obligated to do so. Corresponding duties of proof and retention arise from legislation such as the German Commercial Code (Handelsgesetzbuch – HGB) and the Fiscal Code of Germany (Abgabenordnung). The retention periods usually last up to six or ten years thereafter. If necessary, we will gladly provide you with further information on the data retention period in relation to the specific purpose.
We will delete data that we process for advertising purposes if you object to receiving advertising from us, or revoke your consent, or if we did not send you any advertising or have any contact with you for a period of 12 months, provided that we do not lawfully process this data at the same time for other purposes (e.g., contract implementation).
In general, you are not required to provide personal data in order to use our websites.
In order to send information material or answer inquiries we need your personal data. We will ask you for your explicit acknowledgement.
If you have registered for our information services, we will generally use your personal data for our advertising purposes until you unsubscribe or object.
Any processing of your personal data beyond the stated purposes will not take place.
Our websites may integrate plug-ins from the social network Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, D2 Dublin Ireland. When you visit our websites, a direct connection between your browser and the Facebook server is made via the plug-in. If you click the Facebook “like button” while you are logged into your Facebook account, you are able to link the content of our website to your Facebook profile. As a result, Facebook can assign the visit to our website to your user account. For that reason, we have no influence on the transmitted data, and we do not know which data is transmitted. You can find information on the scope and purpose of the data collection and the further processing and use of the data, as well as your associated rights and setting options to protect your privacy, in Facebook’s privacy notices at https://www.facebook.com/privacy/explanation.
Our websites may integrate features provided by X (Twitter). These features are offered by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. By using X (Twitter) and the retweet feature, websites which you visit are connected to your X (Twitter) account and disclosed to other users. Data is also transmitted to X (Twitter). For that reason, we have no influence on the transmitted data, and we do not know which data is transmitted. You can find information on the scope and purpose of the data collection and the further processing and use of the data, as well as your associated rights and setting options to protect your privacy, in Twitter’s privacy notices at https://twitter.com/en/privacy.
OPTIMAL SYSTEMS sends e-mails with information about products and services using SendinBlue, a service of the company Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin („SendinBlue“). By default, SendinBlue uses a cookie for website visitors when they click on a link in an email sent via SendinBlue (transactional e-mail or newsletter). If a visitor later returns to the website, he will automatically be identified and all his actions, in particular the pages accessed, are stored in SendinBlue Automation. The information is used for marketing purposes only.
In addition, SendinBlue identifies visitors who have completed an e-mail field on our website (for example, a contact form).
On its web pages, OPTIMAL SYSTEMS links to services of GotoWebinar, an online service of LogMeIn Ireland Limited, Bloodstone Building Block C, 70 Sir John Rogerson’s Quay, Dublin 2, Ireland.
If user data is entered at GoToWebinar in order to access OPTIMAL SYSTEMS’ content, we will store and process this data for marketing purposes. We have no control over the further use of this data by LogMeIn Ireland Limited. Further information can be found in the GoToWebinar privacy policy at https://www.logmeininc.com/legal.
Our website uses the pixel-code technology of WiredMinds GmbH to analyse visitor behaviour. The IP address of a visitor is stored and processed. The processing is done solely for the purpose of collecting company-relevant information such as the company name. IP addresses of natural persons are excluded from further use (whitelist procedure). Under no circumstances will the IP address be saved in LeadLab. When processing the data, it is in our special interest to respect the data protection rights of natural persons. The data we collect at no time allows us to draw conclusions about an individual who can be identified.
WiredMinds GmbH uses this information to create anonymous user profiles related to the visit behaviour on our website. The data collected in this way is not used to personally identify visitors to our website.
In order to exclude your browser from general WiredMinds tracking, choose that option on our data privacy website.
Some of the services used on our website may provide data to Zapier, a web service of Zapier Inc., 548 Market St. #62411, San Francisco, CA 94104-5401, USA.
The purpose of Zapier is to consolidate information from various services we use. This means that personal information, such as form data collected through one service, is available to Zapier and, if applicable, to other
services used here. We have no influence on the storage and further use of personal data by Zapier. You can find more information about this at https://zapier.com/privacy.
We use Cookies on our websites.
Cookies are small text files that are stored by your browser on your computer or mobile device and which allow reidentification of your computer or mobile device, potentially across numerous websites.
Before we activate a plugin or function or set a cookie, we obtain your consent. You can view the status of your consent at any time, revoke it or give it again. To do this, call up the “Cookie settings” page in the footer of every website or select this page from the following list:
On these pages you will find detailed information on the use of the individual cookies.
We use JavaScript on our websites.
Nowadays almost all web pages contain JavaScript, a scripting programming language that runs on visitor’s web browser. It makes web pages functional for specific purposes and if disabled for some reason, the content or the functionality of the web page can be limited or
unavailable.
JavaScript can not store personal information longer than you keep the site open in your browser.
JavaScript is used by some of our service providers to transfer data from our websites to them.
You may disable JavaScript by configuring your browser software accordingly. This will not prevent you from using our websites. However, areas of our websites may not work then.
Carsten Gerlach
OPTIMAL SYSTEMS GmbH
Project Management Office
Cicerostraße 26
10709 Berlin
Tel. 0049 30 895 708 0
cdp@optimal-systems.com
Only the German version is binding. The English translation is solely for information purposes.
Notices in accordance with Section 5 of the German Telemedia Act (TMG) in the version of the law concerning legal framework conditions for electronic business transactions.
This website may include notices to other property rights and copyright information, which must be observed and followed. We reserve the right to update and/or modify the information on this website at any time and without prior notice. This also applies to improvements and/or modifications to products and applications.
All images and videos on the websites of the OPTIMAL SYSTEMS Group are the property of OPTIMAL SYSTEMS GmbH or the photo and film service providers listed here. The express consent of OPTIMAL SYSTEMS GmbH is required for third-party use of this material. Images and graphics are also sourced from photo agencies such as photos.com, pexels.com, freepik.com pixabay.com, unsplash.com, fotolia.de and flaticon.com.
Responsible for the content of this website according to Section 55 German Interstate Broadcasting Treaty (RStV): Nikola Milanovic
Processing by WiredMinds
Our website uses the pixel-code technology of WiredMinds GmbH (www.wiredminds.de) to analyse visitor behaviour. The IP address of a visitor is stored and processed. The processing is done solely for the purpose of collecting company-relevant information such as the company name. IP addresses of natural persons are excluded from further use (whitelist procedure). Under no circumstances will the IP address be saved in LeadLab. When processing the data, it is in our special interest to protect the data protection rights of natural persons. Our interest is based on Section 6 (1) f, GDPR. The data we collect at no time allows us to draw conclusions about an individual who can be identified.
WiredMinds GmbH uses this information to create anonymous user profiles related to the visit behaviour on our website. The data collected in this way is not used to personally identify visitors to our website.
Please click here to exclude your browser from general Wiredminds tracking. To permanently exclude you from tracking by WiredMinds LeadLab on this website, a technically necessary cookie will be set.
Use of SalesViewer® technology:
This website uses SalesViewer® technology from SalesViewer® GmbH on the basis of the website operator’s legitimate interests (Section 6 paragraph 1 lit.f GDPR) in order to collect and save data on marketing, market research and optimisation purposes.
In order to do this, a javascript based code, which serves to capture company-related data and according website usage. The data captured using this technology are encrypted in a non-retrievable one-way function (so-called hashing). The data is immediately pseudonymised and is not used to identify website visitors personally
The data stored by Salesviewer will be deleted as soon as they are no longer required for their intended purpose and there are no legal obligations to retain them.
The data recording and storage can be repealed at any time with immediate effect for the future, by clicking on
in order to prevent SalesViewer® from recording your data. In this case, an opt-out cookie for this website is saved on your device. If you delete the cookies in the browser, you will need to click on this link again.
Our Data Protection Commissioner:
Carsten Gerlach
OPTIMAL SYSTEMS GmbH
Project Management Office
Cicerostraße 26
10709 Berlin
Tel. +49 30 895 708-0
Email: cdp[at]optimal-systems.com
Our Privacy Policy:
Version 9.0.0, valid from April 1st, 2021
Our General Terms and Conditions:
Version 5.0.0, valid from August 9th, 2021
This website promotes our services and products. We strive to precisely and correctly explain our services and products, however, please not that this is promotional material. The customer testimonials reproduced are from individuals who were employed by the respective customer company at the time of their statement.
OPTIMAL SYSTEMS is an agile company and adapts its plans and strategies to the needs of the market and customers. Plans will not necessarily be implemented as expected at the time of planning. It may become necessary to postpone priorities, cancel planning and include new planning if we can achieve more benefit for our customers. We reserve the right to make these adjustments at any time and to any extent. At no time do we undertake to disclose information on this website in a contractually or legally binding manner to the delivery of certain services or certain software products or to implement planned measures, neither internally nor externally. Nothing on this website forms a legally binding description, specification or performance. Promoted features on this website may be outdated or not yet released, discontinued or modified. Despite greatest care in compiling the texts and images, there may also be errors. We cannot be held legally responsible for such errors or any consequences thereof.
All software products, as well as all add-on programs and features, as well as the associated documentation, including, but not limited to this website, are registered and/or in-use trademarks of OPTIMAL SYSTEMS GmbH, Berlin, or one of its subsidiaries, and protected by German and international copyright law. All rights reserved, including reproduction, transmission, translation, and storage with/on all kinds of media.